The Club Statistician Module manages information about competitive swimming performances within a club environment and includes the following facilities:
Maintenance of a database of swimmers
Complete swim history for each swimmer
Personal best times for each swimmer
All competitions/licensed meets only
Results of competitions
Maintenance of club records
British Age Group Points
Time conversions (25m<>50m)
Selection of swimmers for teams/competitions
Age group range
Meeting qualifying/limit times
Web page creation
Personal best times
MS Windows PC
Networking connection (for Web export)
Microsoft Access for some advanced features
The Club Statistician Module can be configured to define
Range of strokes/distances to be recorded as standard
Range of strokes/distances to be recorded for club records
Policy regarding use of relay splits for records and/or personal bests
By default, the module is configured as follows
First split used for records and personal bests
Other splits used for personal bets, subject to addition of 0.5 secs to allow for "running start"
To add a swimmer, select Insert New Member from the PB
To change details of a member, select Amend Details of Member from the PB File menu.
To display details about a member, select Display Details of Member from the PB File menu.
The following is the form used to create and/amend details of members:
To change the personal best times for an swimmer, select
Amend Personal Best Times from the PB File Menu.
Most of time, personal best times are maintained automatically as competition results are analysed.
The following is the form used:
Select Qualifying Period Times > Create Period Best File from the PB File Menu
Set the date range and click on the Licensed Meets Only box if only times from Licensed Meets are to be considered.
The following is the form used to select swimmers for competitions.
Times may be selected either from personal bests, or from a table of times within a qualifying period.
Times may be selected one event at a time as shown, or alternatively, a file of event times for a complete competition may be processed.
This feature must only be used to display times for swimmers who have specifically requested them. The system does not include personal information such as date of birth or contact information:
To define swimmers whose time is to be displayed (or remove swimmers from the list). Select Change Internet Stats Position from the PB File menu.
To create pages for uploading to the Web, select Load PBs to WWW from the PB File menu. You will be asked to specify a directory into which the information is to be written. For best results, this directory should be empty.
A complete hierarchy of Web pages is created for uploading to a suitable location on a Web site.
At the top level is a list of swimmers whose times are available:
For each swimmer, there is a summary of personal bests:
For each stroke, there is a full swim history:
Club records are normally managed automatically.
To display an existing club record, select Display from
the Records menu.
To amend an existing club record, select Amend from the Record menu.
To create Web files containing up to date club records, select Output Records to WWW from the Records menu. You will be asked to select the directory into which the Web pages are to be written. A hierarchy of pages is created.
The top level provides an index:
For each stroke, there is a page of club records
To analyse the results of a gala, it is necessary to select the month of competition ..
.. and then the actual competition. If the competition has not previously been recorded, enter details in the boxes at the foot of the screen and click on the New File button. To add to the results of an existing competition, select the competition and click on the Open File button.
To analyse the results of an individual swim, enter the details as in the form below.
To select the swimmer type sufficient letters of the surname and first name in the Short Name box to display the correct name in the Full Name box.
The times may be entered in any of the following formats:
ss is the number of seconds (if greater than 60 it is converted
to the appropriate number of minutes and seconds)
mm is the number of minutes
99 is the hundredths of a seconds
Non significant figures may be omitted. For example:
49.4 = 49.40
1:.4 = 1:04.40
If there is a disqualification:
Enter D in the position box
Then when prompted enter the reason
You may add to the comments in the Notes box.
Click the Confirm button when you are satisfied with the entered information.
The information about the swimmers and swim will be cleared and the cursor placed in the Short Name box to enter a further swimmer for this event. To move to the next event, press the TAB key.
If the event is a relay event, the team name is entered automatically. When the Confirm button is pressed, the overall time for the team is stored and a further screen is displayed for entry of individual times:
Enter the number of swimmers, and then the names of individual swimmers in sequence. You may then either enter the cumulative time, or the split time for each leg. Set the box on the right against the name of a swimmer to inhibit analysis of a time (if for example the swimmer was disqualified).
If there are no split times, click on the No Splits! button to return to enter the results of the next race.
If the swimmer has not previously swum and there is no record on the file, you may select the Add Swimmer option from the Personal Bests menu.
To enter the team result, select Add Gala Result from the File menu:
NOTE: When the Meet Manager Module is used to manage a competition, the results can be analysed directly from the Meet Manager database.
NOTE: This is not totally intuitive and is in the process of being improved.
Select Load Results to WWW from the Gala Results menu.
Select the year.
If not the current year, click No and select the year from the list presented.
You now have the option to create all of the files for the specified year, or select a single gala:
Click on the Yes button to load all of the competitions
for the complete year.
Click on the No button to load a single competition.
Select the directory into which the files are to be loaded. All of the files for a single year should go into a single directory. Separate directories should be used for each year.
To load a single gala at this point, select the event in the same way as above.
A hierarchy of files is created in the specified directory.
The top level index contains a list of competition in the year:
For each competition, detailed results are held in a separate Web page:
Select Calculate ASA Grade from the Miscellaneous menu.
Select Long Course Time Conversion from the Miscellaneous menu.